Bon Air Baptist Church “Proclaiming the Grace of God – Growing Followers of Christ” Job Description: Ministry Administrative Assistant FLSA Status: Part-time, Non-exempt, hourly 29 hours/week Immediate Supervisor: Administrative Coordinator Location: on-site 2531 Buford Road, N. Chesterfield, VA Principal Function: The Ministry Admin. Assistant is responsible for executing administrative tasks related to the ministries and volunteer teams supported and led by Lead Pastor/Associate Pastor/ Operations Director such as Church Calendar, Care Ministry, Food Service, Church Office, Facilities. Works with Lead Pastor and Associate Pastor as needed. Responsibilities: General Administration • Maintain the BABC Planning Calendar for all ministry areas • Update and process online facility requests by entering information into Planning Calendar • Assist with maintenance tracking of church buses • Process and provide all documentation for bus registrations, decals, and insurance • Keep the schedule of church bus use on Planning Calendar • Provide BABC approved drivers the keys when driving for ministry sponsored functions • Process reimbursement requests and accounts payable for Facilities Coordinator • Assist Communications with proofing, graphics, Text in Church approx. 5 hours/week • Update Wednesday Night Dinner webpage weekly • Create/ manage Wednesday Night Dinner forms, payments, registrations, payment lists • Other requested duties/responsibilities as assigned Responsibilities: Care Ministry of Lead Pastor and Associate Pastor • Prepare/send out letters/cards for memorial contributions received in a timely manner • Prepare/publish all materials/newsletters for the Care Teams: Homebound, Meals, Cards, Deacons • Assist Care Team volunteer leaders • Assist Administrative Coordinator in keeping Columbarium Agreement and map/diagram with accurate information and prepare funeral bulletins, as needed • Assist members with questions and purchases/payments on Columbarium burial services • Update Memorials Page on website for sympathies/funeral information as needed Responsibilities shared by all Administrative Assistants • Keep the hospital list updated daily and record updates on the information line when needed • Assist receptionist with receiving and routing incoming calls, mail and packages • Assist office visitors as needed • Assist other administrative assistants as needed in case of absence or heavy workload Qualifications Required • High school degree or Associate/Bachlor’s degree preferred • Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel • 3-5 years of office experience, customer service skills and strong written/oral communication • Strong organizational skills, ability to work in a fast-paced environment with multiple priorities • Experience with WordPress websites and graphic design. Canva, Adobe knowledge preferred • Ability to push/pull/lift 30 lbs, see, hear, talk, touch, walk, sit, stand, bend • Passion for using work skills to further God’s glory and our church’s mission and vision